The Faculty of Medicine (FM) at Saint George University of Beirut (SGUB) invites highly qualified individuals to submit their applications for:
Job Title: Administrative Assistant Reports to: Manager FM, Dean's Office
JOB PURPOSE
Provide high-level comprehensive administrative and executive support to the Dean’s Office, FM Faculty Members, Committees and Working Groups, by performing varied executive and administrative functions.
KEY ACCOUNTABILITIES
1.Manage the Dean’s and FM executives’ calendars, including scheduling, prioritizing appointments, meetings, and travel arrangements.
2.Coordinate and organize meetings, conferences, and events, ensuring all logistics are in place, including preparation of agendas, minutes of meetings, conference rooms, audio-visual equipment, meetings’ materials, and follow-up on action items.
3.Act as the primary point of contact between FM executives and internal/external stakeholders.
4.Conduct thorough research and compile reports or presentations as required.
5.Support the Dean’s Office in preparing presentation material, especially for quarterly and annual reports.
6.Handle all incoming and outgoing communications on behalf of the Dean’s Office and FM executives. Draft, proofread, and edit mails, memo, reports, and other documents and ensure timely and accurate dissemination of information to relevant stakeholders.
7.Ensure minutes, documents, policies and outputs of all Committees and Working Groups follow the process and documentation set by FM and provide support to document and archive all output and material.
8.In coordination with SGUB Communication Section, provide support for the implementation of website changes as needed.
9.Execute appropriate follow-through on meetings and appointments, including meeting notes and minutes.
10.Participate in various FM committees, as required by the FM Dean.
11.Perform other duties as necessary, or as assigned by the FM Dean.
QUALIFICATIONS, SKILLS, AND EXPERIENCE
1. Bachelor’s degree preferably in Sciences or Business Administration.
2. Master’s degree is a plus.
3. 3+ years of experience as administrative assistant, or in a similar role .
4. Good working knowledge of Microsoft Office, databases, and presentation software.
5. Proactive approach to problem-solving with attention to details.
6. Ability to adapt to dynamic and fast-paced work environment.
7. Ability to adopt a high level of discretion and confidentiality when dealing with sensitive information.
8. Proficient in English and Arabic. French is a plus.
SUBMISSION
Candidates with the required profile should submit their CVs , to hr@sgub.edu.lb by December15 2023.
Email subject should indicate position being applied for.
DISCLAIMER
Only shortlisted candidates will be contacted for further consideration.
