The President/ Vice President Office (P/VP) at Saint George University of Beirut (SGUB) invites highly qualified individuals to submit their Applications for:
Job Title: Administrative Assistant Reports to: Manager - P/VP Office
JOB PURPOSE
To assist in the smooth functioning of the President/Vice President’s Office.
•A highly organized, detail-oriented, and proactive individual with good communication skills, and accustomed to multitasking and flexible working hours.
•Receive and provide guidance to visitors and operate phone communication.
•Capable of managing various administrative and secretarial tasks.
KEY ACCOUNTABILITIES
Under the P/VP Office Manager, perform the following tasks.
1.Coordinate and manage the President's calendar, scheduling appointments, meetings, events, and other secretarial tasks.
2.Arrange travel accommodation and itineraries as needed.
3.Serve as the first point of contact for students, faculty, staff, and visitors.
4.Greet and welcome visitors in a professional and friendly manner.
5.Answer and direct phone calls to the appropriate Faculties, Offices, individuals, or departments.
6.Provide accurate information to visitors regarding campus facilities, events, and services, and assist prospective students, parents, and other visitors with general information about the university.
7.Handle incoming calls, emails, and other communications on behalf of the President/Vice President as needed.
8.Draft, edit, and proofread correspondence, reports, and other documents.
9.Prepare agendas, materials, and logistics for meetings attended by the P/VP.
10.Record minutes and action items during meetings. (as required)
11.Maintain an organized and efficient office environment.
12.Handle sensitive information with the utmost confidentiality and discretion.
13.Conduct research and gather data as needed.
14.Assist in planning and coordinating university events, ceremonies, and functions involving the P/VP.
15.Act as a liaison between the P/VP office and other university Faculties & Offices, staff, and external stakeholders.
16.Coordinate with University Offices as necessary.
17.Assist with special projects and initiatives as assigned by the P/VP, or Office Manager.
QUALIFICATIONS, SKILLS, AND EXPERIENCE
1.University degree in Sciences or Business Administration, or Technical Diploma in Management
2.Flexible on schedule and availability to work overtime hours
Skills and & Experience
3.3+ years of related administrative/secretarial experience.
4.Previous experience in a receptionist or customer service role is desirable.
5.Strong communication and interpersonal skills.
6.Proficient in using office equipment, such as phones, printers, and computers.
7.Ability to multitask and work in a fast-paced environment.
8.Proficient in using office equipment, such as phones, printers, and computers.
9.Familiarity with basic office software (e.g., Microsoft Office).
10.Exceptional organizational skills and attention to detail.
11.Professional and courteous demeanor.
12.Proactive approach to problem-solving with attention to details
SUBMISSION
Candidates with the required profile should submit their CVs , to hr@sgub.edu.lb by December15 2023.
Email subject should indicate position being applied for.
DISCLAIMER
Only shortlisted candidates will be contacted for further consideration.
